The Transaction Levy App is now available within the Accounting Tab. To access the Transaction Levy App, follow the steps below:

The first time a user enters the Transaction Levy App, the Settings window will automatically display for the user to confirm the administrative matter and Expense Recovery Codes.

By default, it will set the litigation and real estate recovery code as TLL, and TLR, respectively.

Each code has the following settings:

• Transaction Levy – Litigation
  • Recovery Code: TLL
  • Billing Description: Transaction Levy – Litigation
  • Do not group on invoice
  • Do not Include tax (HST Excluded)
  • Amount: $100
  • Tax: HST on income

• Transaction Levy – Real Estate
  • Recovery Code: TLR
  • Billing Description: Transaction Levy – Real Estate
  • Do not group on invoice
  • Do not Include tax (HST Excluded)
  • Amount: $65
  • Tax: HST on income

The user only needs to configure these settings once, as LEAP will automatically save these settings going forward. 

*** These are example codes only. Please apply your firm’s applicable litigation and real estate transaction levy codes.

*** If you are utilizing the RETI App (Unity Integration) ensure the transaction levy codes match.

The user will now be presented with the following home screen in the Transaction Levy App:

Settings

The user can update the Transaction Levy codes by selecting the gear icon on the top left of the screen.

Q1, Q2, Q3, Q4 / Date Range

The app is configured to automatically display the correct quarter (Q1, Q2, Q3, Q4) based on the current day that the user enters the app (for example, if today’s date is February 15, 2022, the app will default to Q1 as it falls between Jan 01 – Mar 31).

The user may manually change these settings by selecting the specific quarter or selecting the start and end date. The date range selected determines which entries are included in both the Summary and Detailed Report. The report captures a specific 3-month period through the calendar year.

Show Matters

The Show Matters button will display all matters within the Real Estate and Litigation Matter Types that contain transaction levies.

Create the Expense Recovery on the Matter.

This entry will now appear as a captured transaction levy within the App.

*** If your firm is using the RETI App (Unity Integration), transaction levy entries will be imported from the Statement of Adjustments. Ensure that the Expense Recovery Code in LEAP matches the GL Code in Unity.

Summary Report

Select the Summary Report heading to generate a summary report for the given quarter.

The Summary Report provides the following information:

• Name and Address of the Law Firm
• Start and End date of the report
• Telephone and Fax Number details
• Narration: the description of the transaction (Transaction Levy – Litigation, Transaction Levy – Real Estate).
• of Transactions: total # of transaction levy entries per area of law
• Sub Total: Pre-tax amount
• Tax: total tax per area of law
• Amount due: total amount including tax
• Total for Practice – Amount Due: indicates the final amount payable to LawPro for the given period.
• List of Members: Summary of Responsible Lawyers associated to matters with transaction levies applied within the given date range.

***Ensure to enter the LSUC No. within the User Settings (Application Settings > Members > Additional Details) to display effectively.

Detailed Report

Select the Detailed Report heading to generate a detailed report for the given date range. The user is presented with the following options:

The Detailed Report provides the following information:

• Name of the Law Firm
• Start and End date of the report
• Matter Number
• Responsible Lawyer on the Matter
• Description
• Matter Type
• Narration
• Sub Total
• Tax
• Amount Due
• Total Per Matter Type
• Total for Practice – Amount Due: indicates the final amount payable to LawPro for the given date range.

Saving / Printing a copy of the Report

Within each version of the Transaction Levy Report (Summary, Detailed, Detailed – Litigation, Detailed – Real Estate), the user has an option to download a digital copy to their PC, or Save to Admin Matter.

Processing Payment to LawPro within Xero/QBO

The authorized user may now generate a payment to LawPro based on the Amount Due (Total for Practice) within either the Summary or Detailed Report.

Use the Global Expense Recovery Tool to reconcile your transaction levy entries.

*** If the total on this report does not match the Transaction Levy Report, it is due to the following scenarios:

• There are deleted transaction levy entries
• Transaction levy entries have been set to unbillable.

Overall, the Transaction Levy App provides users with the functionality to successfully capture and report on Transaction Levies, and subsequently generate an accurate payment to LawPro.