Trust Account Payments Paid Cash Book Report

16/07/2025
Knowledge

How To

Location: LEAP Menu > Reports > Trust > Trust Account Payments Paid Cash Book

Purpose: Records trust payments within a specified period for a selected bank account, tracking outgoing trust funds to support reconciliation and compliance.

The report is generated to reflect transactions and balances specific to a designated trust bank account and is marked as ‘Interim’ to differentiate it from the ‘Trust Account Payments Paid Cash Book’ generated during the End of Month (EOM) procedure.

- The latter can be accessed via LEAP Menu > Reports > Trust > Trust End of Month > View Previous Trust EOM. It represents the finalised account activity for that period. For instructions on how to run the Trust EOM, please refer to this article.

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Important Notes:

The report organizes results based on the Transaction Date of a Trust Payment Paid. Therefore, a Trust Payment Paid will be captured in the cash book—and thus affect the closing balance—only if its Transaction Date is within the specified date range.
- In instances where the Transaction Date differs from the Entry Date, both dates will be listed and the Entry Date will be marked by an asterisk (*).

The report also includes reversals of Trust Payments Paid if the reversal dates fall within the specified period.

Report Filters:

Date Range	Displays only Trust Payments Paid that are dated within the specified period, based on the Transaction Date.
Bank Account Name	Provides a list of Trust Bank Accounts to choose from. The report will display transactions and balances for the selected Bank Account only.

Report Fields:

Date	Transaction Date: Date of the transaction. Entry Date: Displayed underneath marked by an asterisk (*).
Pay No.	The Trust Payment Paid's reference number.
Payment Method	The Trust Payment Paid's payment type.
Paid To	The transaction's Paid to.
Matter No, Client Name; Matter Description	Displays the following: Matter Number – The relevant matter number. Client Name – The matter's client. Matter Description – The matter description, set in the 'Matter Type' window.
Reason	The reason for the Trust Payment Paid.
Multi Amnt	The line's amount for a multi-line payment. NOTE: It is utilised when a Trust Payment Paid is apportioned to multiple matters, displaying the specific amount allocated to each respective matter.
Payment Amnt	The total amount of the Trust Payment Paid or the reversal of a Trust Payment Paid.
Cash Book Summary	A summary of Trust Cash Book, including: Opening Balance: The calculated opening system balance at the end of the previous period, based on the defined 'Start Date'. This amount should match the System Cashbook balance on the Trust Bank Reconciliation Report at the end of the previous period (i.e., when the Statement Date falls on the end of the previous period). *Example: If the Start Date is 01/05/2024, the opening balance would be the balance as of 30/04/2024. Add Payments Received: The total sum of all Trust Payments Received entered for the Trust Bank Account within the specified period. The figure aligns with the amount reported in the Trust Account Payments Received Cash Book Report* for the same period. Less Payments Paid: The total sum of all Trust Payments Received entered for the Trust Bank Account within the specified period. This amount should match the ‘Payment Amount’ total. Closing Cash Book Balance: The calculated closing system balance on the 'End Date'. This amount should match the System Cashbook balance on the Trust Bank Reconciliation Report for the same date.

Last Modified Date

16/07/2025 12:46 am

Title

Trust Account Payments Paid Cash Book Report

URL Name

Trust-Account-Payments-Paid-Cash-Book-Report-CA

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