Creating a Trust Payment Received

17/02/2026
Knowledge

How To

Trust Payments Received refer to client funds received into a firm's trust account. Learn how to create, reverse and clear Trust Payments Received in LEAP.

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Web

Create a New Trust Payment Received

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Trust Funds > Trust Accounts tabs.
Click Receive Payment on the toolbar.

Click to edit heading

If you have multiple templates, the Select Precedent window will open. Select the template you want to use, then click Select.

The default Bank Account is used. If you want to use a different account, click and select one from the list, then click Select. The bank account name shown on the received payment will be the same as the account name set in the Application Settings window.
Enter or select the client the payment is Received From. Type directly into the textbox or click to choose the person the Card List, then click Select.
Enter a Reference No. if you are not using automatic sequential numbering.
Enter or select a Transaction Date if it's different from the current date.
The Entry Date will always display the current calendar date and can't be changed.
Choose a Payment Type by clicking and choosing an option from the list, then click Select.

Once you have chosen the Payment Type and depending on your selection, you may want to enter the Payment Type Details which may automatically display for you to complete. If not, click and complete the bank account details fields. Click OK.

If the Payment Type is either Cheque or Cash, you can save time by preparing the Bank Deposit at the same time as saving the payment.

Click the drop-down arrow next to the Save & Close button and select Save & New Bank Deposit.

In the first row of the table, click the Matter No. cell. The current matter number will display. If you want to apply the payment to another matter number, click to choose another matter.

Click to edit heading

Matter numbers in the date format 'xxxx-xx-xx' that contain a non-existent day or month (e.g 2025-31-12 or 2025-12-40) will not be supported for accounting actions. Users will have to manually update the matter number to a supported format.
Click the Reason cell to type a description in the textbox that appears.
Enter the Amount.
To enter a payment for multiple matters, enter each matter on a new line in the table.
(Optional) Click on the toolbar to print the payment once it's been saved.
(Optional) Click on the toolbar to email the payment once it's been saved.
Click Save & Close.

The payment will be recorded in the matter under the Trust Funds > Trust Accounts tabs.

Click to edit heading

If you need to move funds from the General Account into the Trust Account, you can record this in LEAP by first creating a new Expense Paid and selecting a card with your Trust Account details, then creating a Trust Payment Received for the associated Trust Account. This ensures that the funds are properly recorded as moving from the General Account into the Trust Account. For more information on how to create a new Expense Paid, please refer to the article Retainer & Credits Ledger.

Reverse a Trust Payment Received

Click to edit heading

When reversing a transaction, please ensure that the reversal date matches the original transaction date. Once processed, a reversal cannot be changed, modified, or undone.

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Trust Funds > Trust Accounts tabs.
Open the payment.
Click on the toolbar.
Edit the Reason, if required.
(Optional) Click on the toolbar to print the reversal once it's been saved.
(Optional) Click on the toolbar to email the reversal once it's been saved.
Click Save & Close.

The reversal will be recorded in the matter under the Trust Funds > Trust Accounts tabs.

Clear a Trust Payment Received

A payment can be cleared in LEAP when the funds are cleared in the bank account but aren't yet available in the matter.

To clear uncleared funds on Trust Payment Received, follow these steps:

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Trust Funds > Trust Accounts tabs.
Open the payment.
Click the ellipsis button and select Cheque Cleared.

Create a New Trust Bank Deposit relating to the uncleared item if the payment type used needs banking. This is typical for cash or cheque deposits, incase the uncleared items has yet to be deposited.

The number of cheque clearance days for the payment type has likely yet to elapse. If Payment Type Clearance Days is set at 3 days for example, funds will show as cleared this number of days after the bank deposit date.
Click Save & Close.

Click to edit heading

In LEAP, historical items are represented as read-only transactions. These transactions cannot be deleted/reversed or altered in any manner.
To reverse or cancel a historical transaction, you will need to create the opposite transaction for the same amount within LEAP. For instance, if you're reversing a Trust Payment received, you should create a Trust Payment paid, or vice versa.
When recording such transactions, make sure to enter the reason as "Reversal of (Transaction No.) History Item."

Create a New Trust Payment Received

Open the matter.
Hover over the Trust Funds tab and click Trust Accounts.
Click Receive Payment to open the Trust Account Receive Payment window.
The default Bank Account is used. If you want to use a different account, select one from the drop-down list.
By default, the Received From field displays the current matter client's name and address. Click to change it from the window. You can also directly type a name and address into the Received From textbox by deleting the existing information then entering the new details.
Select a Payment Type from the drop-down list. Once a payment type is selected, the Payment Type Details window displays.

Complete the relevant information in the window and click Add. If you need to change any of the payment type details at any stage, click .
Enter a Reference No. if you are not using automatic sequential numbering.
By default, today's date is entered in the Transaction Date field. Click to select a different date, if required.
The Entry Date is always today's date and can't be changed.
Enter a Reason.
Enter the Amount.
If the payment is to apply to a number of different matters, click New Line and select another matter and complete the rest of the details.
(Optional) Toggle the Print/Email option On to print or email the payment once it's been saved.
Click Save.

The payment will be recorded in the matter under the Trust Funds > Trust Accounts tabs.

Reverse a Trust Payment Received

Click to edit heading

When reversing a transaction, please ensure that the reversal date matches the original transaction date. Once processed, a reversal cannot be changed, modified, or undone.

Open the matter.
Hover over the Trust Funds tab and click Trust Accounts.
Open the payment.
Click Reverse at the bottom of the Trust Account Payment Received window.

The window will change to Trust Account Reverse Payment Received.
Edit the Reason, if required.
(Optional) Click Print/Email to print or email the reversal.
Click Save.

The reversal will be recorded in the matter under the Trust Funds > Trust Accounts tabs.

Clear a Trust Payment Received

A payment can be cleared in LEAP when the funds are cleared in the bank account but aren't yet available in the matter.

Open the matter.
Hover over the Trust Funds tab and click Trust Accounts.
Open the payment.
Toggle the Cheque Cleared option On.
Click Save.

Last Modified Date

17/02/2026 4:59 am

Title

Creating a Trust Payment Received

URL Name

Creating-a-Trust-Payment-Received-CA

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