Attributes disbursements to either 'Staff Responsible' (default) or 'Staff Acting'.

• Yes (default): A staff breakdown will be provided for 'Billing Journals'.
• No: No staff breakdown will be provided for 'Billing Journals'.

Displays the initials of the staff member who the fees or disbursements have been attributed to. 

• This field is only be included in the report when the 'Expand' option remains set to its default 'Yes' when generating the report. 
• A fee item is attributed to a Staff member if their name is selected for the item or through fees reallocation to them.
• Disbursements are attributed to 'Staff Responsible' or 'Staff Acting' based on your 'Attribute Disbursements' selection.

NOTE: The 'Billing Journals' feature total figures on invoices within the following columns. Additionally, if the 'Expand' option is set to its default 'Yes' when generating the report, a detailed staff breakdown is also provided within most columns below. 

Displays total fee amount on the invoice (tax excluded) and, if expanded, provides a staff breakdown showing fee amount allocated to each relevant staff member. 

NOTE:

The figures in this column are calculated based on the original invoiced amounts and any adjustments made to the amounts (through invoice adjustments). For the staff breakdown, any fee reallocation against this invoice is also considered.

Displays total tax on Fees on the invoice and, if expanded, provides a staff breakdown showing tax on fees allocated to each relevant staff member. 

NOTE:

For staff breakdown, the allocation is based on the value of taxes accrued on fees and is proportional to the staff member’s share of allocated fees.

Displays the total value of disbursements on the invoice (tax excluded) and, if expanded, provides a staff breakdown showing disbursements allocated to the relevant staff member. 

NOTE:

Disbursements are attributed to 'Staff Responsible' or 'Staff Acting' based on your 'Attribute Disbursements' selection.

Displays total amount of Payments / Retainer applied against the invoice up to the ‘Receipted At’ Date.

NOTE:

It does not take into account any Payments / Retainer applied after the 'Receipted At' Date. 

Displays Payments / Retainer value allocated to the fees and, if expanded, provides a staff breakdown showing the value allocated to each relevant staff member. 

NOTE:

For a part payment against the invoice, disbursements and disbursement tax are paid first, with the remaining balance allocated to the fee items proportionally based on their billed amounts.

Paid on Disbursements

Payments / Retainer value allocated to Disbursements.

AR Balance

Displays the total Account Receivable (AR) Balance at the ‘Receipted At’ Date and, if expanded, provides a staff breakdown showing the AR Balance for each relevant staff member.

NOTE:

• AR Balance is based on the invoice's outstanding balance on the ‘Receipted At’ Date.
• If you see a negative AR balance for a particular Staff member, please note that, while not common, there may be instances where fee reallocation to another staff member has been carried out after the invoice was fully paid. In this instance, the AR Balance for a staff member may display a negative amount. This occurrence is an expected behavior of this report since such fee reallocation does not alter the initial payment allocation to the invoice items. If you would like to ensure a positive amount, you can reverse the relevant payment, recreate it, and then regenerate this report.

Aging Days

Displays the number of days that have passed between the Invoice Date and the ‘Receipted At’ Date. 

NOTE:

• If there is no outstanding balance on the invoice or the Invoice Date is the same as the ‘Receipted At’ Date, no figure will be displayed. 
• 'Aging Days' updates based on your 'Receipted At' date input.

Aging Balances and Periods 

The report categorizes the unpaid fee amounts into the respective Aging Period categories (eg., Current, >30 Days, >60 Days, and >90 Days). 

NOTE:

• Aging Period refers to the fees' duration of aging (i.e., no Payments or Retainer allocated). It represents the number of days that have passed between the Invoice Date and the ‘Receipted At’ Date, and it updates based on your 'Receipted At' date input.
• Aging Periods catetories can be customized under the LEAP Menu > Settings > Application Settings > Accounting > Reports. 
   

 Total